Student, Parents & Community
Admissions
1. Aims & Statement of Intent
Our admissions policy is designed to ensure that students who attend Miah An-Nur Islamic International School have the capacity to thrive and benefit from the school's offering. We aim to;
- Define our Admissions Policy for prospective families, as well as all of our community stakeholders;
- Outline the admissions process and procedures;
- Ensure a clear and cohesive link between the inclusivity of the school’s Admissions Policy and its vision and mission;
- Support a mutual-choice admissions process, designed to recruit and retain students eligible for admission; and,
- Define an on-going review and evaluation of the admissions policy in the context of the school’s evolution.
Miftah An-Nur Islamic International School has a policy of admitting students in the correct year group for their chronological age. In most cases, students are expected to progress normally from one year group to the next - from Pre-Kindy (Nursery) through to Year 11. Only in exceptional cases would a student be admitted to the year group below or above their chronological age.
2. Scope
This policy is applicable to all community members (staff, parents, guardians and students), as well as prospective and future members.
3. Unique Definitions
- Admission - the process to assess the suitability for a prospective student to join the school.
- Prospective Student - a student who is interested in joining the school.
- Health Records - any special education needs, immunisation records, allergies, or any other medical information that may be relevant to the student.
- School reports - the most recent student reports from a recognised education institute.
- Withdrawal - when a parent or guardian decides to withdraw their child from the school after the school year has commenced.
- Observation Day - some students may be required to come in for an observation day in order for the admissions team to finalise their decision.
4. Processes
To be considered for admission, the following procedure and documents are required:
- Initial completed concerns forms.
- Forward copies of all required documents:
a. Previous school reports
b. 4 x Passport size photographs
c. Birth certificate/Passports
d. Parents IC/Passports
e. Health records
f. Adoption papers (if applicable)
- A note on the action taken, decision reached and the outcome.
- Students may be asked to come in for an observation day.
- Once the placement has been offered, the required registration fee and deposit must be paid in full to confirm their admission to school.
Inclusion
Miftah An-Nur Islamic International School is an inclusive, mainstream school that will offer a place to any child with special educational needs (SEN) if we are able to meet those needs. The learning needs of each student will be reviewed regularly and the school reserves the right to release a student if it cannot provide a safe learning environment for the students or other individuals in the school.
Additionally, based on further assessment and observations of the student, the school may require an SEN student to have a full-time or part-time Learning Support Assistant (LSA). If the parents/guardians of the student decide not to have an LSA as suggested, then the school reserves the right to release the student from the school. All LSAs will be provided and managed by the school. Nannies and other caregivers will not be allowed to be provided by the parents/guardians on school premises, except in exceptional circumstances when agreed upon by the school and parents/guardians.
5. Responsibilities
5.1 Fee Categories
- 5.1.1 Tuition Fees
● Tuition fees will be billed annually before the beginning of the academic year. Fees breakdown can be located from the school’s website.
● Tuition fees may be subject to annual review and adjustment by the Board of Governors.
- 5.1.2 Learning Resources
● This covers the cost of educational resources (textbooks, technology usage, and other services).
● These fees may vary by year level or specific activities. - 5.1.3 Assessment Fees
● As part of the admission process, students may be required to sit an age appropriate entrance assessment. This is to ensure that the child’s educational needs are met.
● Entrance assessment costs will be covered by the parents/guardians. Interview and campus tour will then follow. - 5.1.4 Payment Plans
● The school will offer annual, termly or monthly instalment options to accommodate the financial circumstances of parents/guardians.
5.2 Payment Methods
- 5.2.1 The school will offer a variety of payment methods, including cash, cheque and bank transfers.
- 5.2.2 Acknowledgement of payment receipts will be provided to parents/guardians when requested.
6. Withdrawal
6.1 Notice Period:
Parents/Guardians are required to provide a 90-day written notice of their intent to withdraw their child from Miftah An-Nur.
6.2 Notice Submission:
Withdrawal notices should be submitted in writing to the Admissions Office, including the following information:
- Student’s full name and ID number
- Last day of attendance
- Reason for withdrawal (optional but helpful for school records)
6.3 Tuition and Fee Obligations:
Withdrawal notices should be submitted in writing to the Admissions Office, including the following information:
- 6.3.1 Tuition and fees are payable for the entire notice period, regardless of the student’s attendance during that time.
- 6.3.2 Any outstanding tuition fees, library fines or other financial obligations must be settled in full before the student’s official withdrawal is processed and the leaving certificate released.
6.4 Return of School Property:
Students are required to return all school property, including textbooks, library books, electronic devices, and any other borrowed materials, before their departure.
6.5 Refunds:
Refunds, if applicable, will be processed at the end of their notice period, which may vary depending on the timing of withdrawal and any fees paid in advance. Tuition fees will be refunded based on the number of schooldays and learning resources are non-refundable if students wish to withdraw after re-enrollment.
6.6 Re-enrollment:
Students who wish to re-enroll at Miftah An-Nur after withdrawing must follow the school’s admission procedures, which may include assessment tests or interviews, and pay any applicable re-enrollment fees, i.e. registration fees and deposit.
6.7 Exceptions:
Exceptions to this withdrawal policy may be considered on a case-by-case basis, subject to the discretion of the school administration.
7. Termination
7.1 Fee Notification:
Parents/Guardians are required to provide a 90-day written notice of their intent to withdraw their child from Miftah An-Nur.
- 7.1.1 The school will provide clear and transparent information regarding school fees and payment deadlines at the beginning of each academic year.
- 7.1.2 Fees notifications will be sent to parents or guardians in a timely manner electronically, specifying the due date for payments.
7.2 Communication:
- 7.2.1 The school will maintain open and transparent communication with parents/guardians regarding overdue fees. This includes regular reminders and notifications of unpaid fees.
- 7.2.2 Parents/ Guardians are encouraged to reach out to the school’s finance office if they are experiencing financial difficulties or need to discuss alternative payment arrangements.
7.3 Termination of Enrollment:
- 7.3.1 If fees remain unpaid beyond sixty (60) days after the due date, the school will issue a final notice to clear the outstanding balance within the next thirty (30) days. Should there be no settlement, the school reserves the right to suspend or terminate a student’s enrollment.
- 7.3.2 Terminated students who have settled their outstanding fees and wish tore-apply to Miftah An-Nur must go through the admissions process as a new student.
7.4 Appeal Process:
- 7.4.1 Parents/ Guardians may appeal a termination decision within 30 days of receiving the written notice.
- 7.4.2 Appeals will be reviewed by the school’s management, and decision will be communicated to the appellant in writing.
All matters related to overdue school fees and the termination process will be treated with the utmost confidentiality. This clause will be reviewed periodically to ensure its effectiveness and relevance. Any amendments or changes will be communicated in advance.
8. Associated forms and documents
Online Student Application Form (
link)
9. Responsibilities
The Board will:
- Ensure this policy and all policies are maintained and updated regularly.
The Executive Principal/Head of School will:
- Work in conjunction with the Senior Leadership Team to ensure all stakeholders are aware of and comply with this policy.
- Ensure that the policy is adhered to when admitting a student to the school.
- Ensure a fair and transparent admissions process is in place.
Parents/Guardians will:
- Be aware of and adhere to the school’s admission policy
- Submit all documentation required by the school in a timely manner.
- Support the admissions process and outcome of the admissions decision.
Prospective students will:
- Partake in the admissions interview and assessment/observation process.
10. Related information
Miftah An-Nur Islamic International School admits students to age appropriate year groups in line with the international school standards and academic year. The academic year runs from late August to July. We look at the age of the student as of 1st September for the respective year.
Miftah An-Nur Islamic International School follows the respective ages for each year group:
| Age |
Year Group |
Key Stage |
| 2-3 |
Pre-Kindy |
Early Years |
| 3-4 |
Kindy |
|
| 4-5 |
Reception |
|
| 5-6 |
1 |
Key Stage 1 |
| 6-7 |
2 |
|
| 6-7 |
2 |
Key Stage 2 |
| 7-8 |
3 |
Key Stage 2 |
| 8-9 |
4 |
|
| 9-10 |
5 |
|
| 10-11 |
6 |
|
| 11-12 |
7 |
Key Stage 3 |
| 12-13 |
8 |
|
| 13-14 |
9 |
|
| 14-15 |
10 |
Key Stage 4 (IGCSE) |
| 15-16 |
11 |
|
The Admissions Policy is subject to change, and any updates will be communicated to parents/guardians in advance. It is the responsibility of parents/guardians to familiarise themselves with the current policy and procedures.
